Canvas @ YaleInstructor Guides Zoom in CanvasInviting Guests to Your Zoom Session

Inviting Guests to Your Zoom Session

You can invite guests to join your Zoom sessions at any time. Your guests do not need to have a Yale Zoom account or a Yale Canvas account to join your meeting. They also do not need to be enrolled in your Canvas course.

Every scheduled Zoom session / series has a unique meeting ID number. You simply need to share the unique meeting ID link / phone number with the user and they will be able to use that to join your session.

Table of Contents

This article will address the following information:

Invite Information from Canvas Zoom Tool

  1. Go to your course site and click on the "Zoom" tool in your course navigation menu.
  2. In the list of "Upcoming Meetings," find the event you want your guests to join and click on the title in the "Topic" column.
  1. On the meeting details page, click the "Copy Meeting Invitation" link in the "Invite Attendees" section.
  1. In the pop-up box that opens, click the "Copy Meeting Invitation" button.
  2. You can now paste the invitation details into an email or Outlook / Gmail calendar meeting invite for your guests.

We recommend that you share with your guest(s) the full invitation and not just the URL link for your Zoom session. If a guest has unstable internet or problems with their computer audio, they can use the Zoom phone number and Meeting ID provided in the full invitation details to join via phone.  

Invite Information from Yale.Zoom.us

  1. Sign into https://yale.zoom.us/ with you Yale NetID and Password, and click into the "Meetings" section on the left-hand side.
  2. Under the "Upcoming" tab will be the list of scheduled sessions. Find the event you want your guest to join and click the session Title.
  1. On the event details page, click the "Copy Invitation" link.
  1. In the pop-up, click the "Copy Meeting Invitation" button.
  2. Paste the invitation details into an email or an Outlook / Gmail calendar meeting invite for your guest(s).

We recommend that you share with your guest(s) the full invitation and not just the URL link for your Zoom session. If a guest has unstable internet or problems with their computer audio, they can use the Zoom phone number and Meeting ID provided in the full invitation details to join via phone.  

For more help, please contact canvas@yale.edu.