Beginning of Term Checklist

Before your class becomes available to students, there are a few housekeeping items that we recommend you to address. If you need assistance in any of these items, feel free to contact for more help.

Academic course sites are created in Canvas in coordination with the University Registrar's Office*.  Once courses are created, teaching faculty will receive an email and announcements will be posted in Canvas and on the Canvas login page.

  • Fall sites are typically created in mid to late July
  • Spring sites are typically created in late November or early December
  • Summer sites are typically created in January

* Upon request, some professional schools may opt to have their courses created earlier.

Course Availability
Reusing Canvas course content in an upcoming term
Courses are created once the registrar has confirmed they have the data of the courses running. Although it is a fluid date, generally fall term courses are available by late July, spring term courses are available in November, and summer term courses are available in April.

✔ If you do not see your course on your Canvas Dashboard, go to “All Courses” to confirm that it is listed. For more information on customizing your dashboard, please see
How to Favorite your Course.

✔ To request an umbrella site, please submit the
Umbrella Request Form.

✔ If you still do not see your course in Canvas @ Yale, please reach out to your registrar to confirm you are listed as the instructor of record.

✔ For more information about course availability, please see your respective
Academic Calendar or contact your department.
If you have previously used Canvas to teach your course, you can use the Canvas import tool in order to copy your previous course site to your new term’s course site. You will be able to reuse your syllabus, resources, assignments, discussion boards, etc. from your previous course.

✔ For more information, please see
Importing Content from Canvas Course.

✔ If you only want to copy some of the previous items, you can
Select Specific Content to copy.

✔ If you had redirect links on the left navigation in your previous course, follow the steps for How to Change a Redirect link for information on how to update the redirect links. 

Migrated Classes*v2 Content
Storage Quota
During summer 2017, all unique courses from the past eight years were migrated from Classes*v2 to Canvas. For more information on what was included in this process: Classes*v2 to Canvas.

✔ Please note that Web Links (URLs) are not supported in Canvas Files.  Web Links will be converted to a page which contains the link to the website.

The standard storage quota for a course site on Canvas @ Yale is 1 gig. However, if you need additional space, you can email and we will be happy to assist you.

✔ For audio and video files, we recommend you to use the Media Library. For more information on the use of the Media Library, please review the
Media Library documents or contact

Upload Your Syllabus
Publish your course
In order for your syllabus to appear on Yale’s Course Search for students to view during the course selection and add/drop period, you will need to upload your syllabus within the Syllabus Tool in your course site.

For more information on uploading your syllabus, please see
How to Upload Your Syllabus.

✔ If you upload your syllabus in Canvas @ Yale, the syllabus will appear in Course Search.

✔ It can take two to four hours for changes to appear in Canvas.
When you are working on your course site, your course is unpublished. Once you are ready, you need to make your course available for students to view your course and syllabus.

For more information on publishing your course, please see
Publishing Your Course.

✔ A course will not be visible to students until it is published. Also, once you have graded an assessment, you cannot unpublish your course.

Adding Guest users (non NetID)
Adding Guest users (NetID)
In order to have non- NetID or Alum auditors added to your course site, you will first need to request a local Canvas guest account by submitting the Request Canvas Guest Account Form.

Once a guest account is created for the user, you will be notified and then as instructor, you will be able to add this user to your course. The roles which should be used are TAs, Guest Instructors, and Guest Students.

✔ It can take 1-3 business days for the non-Yale Guest accounts to be created.

✔ To add users to your course, please review the
Add Users to Your Course document.

As instructors, you have the ability to add active NetID users* to your course. The roles which should be used are TAs, Guest Instructors, and Guest Students.

✔ To add users to your course, please review the
Add Users to Your Course document.

✔ *Alum auditors are not considered active NetID users and will need a local Canvas guest account created.*

Course Reserves
Course Selection and Add/Drop Period
In order to set up your Course Reserves, please contact an e-Reserve Librarian. Their contact information can be found here: Course Reserves Home. For more information, please see the Using Canvas for Reserves guide.

✔ If you are having issues accessing the reserves through Canvas, please contact an e-Reserve Librarian first.

✔ If you do not see the Course Reserves link within your course navigation, please contact

Yale students are given the opportunity to "visit" courses that they are interested in, but are not sure that they want to register for. During this period, students can add the course to their Canvas Worksheet to get access to the Canvas course site and they can also attend in-person/online course meetings to help them decide for which courses to officially register.

You will see participants with the role of "visitor" added to your site. For more information, please see the guide for
Course Selection and Add/Drop Period.

✔ Visitors will be removed automatically when add/drop period ends. If students want to be removed sooner, they will need to remove the course from their Canvas Worksheet

✔ Please contact the Registrar's Office if you have questions about the status of students' enrollment in your class. Our system reflects the data from that office.

✔ Student/Visitor enrollments can take up to four hours to appear in your Canvas @ Yale course.

If you have any questions regarding accessibility of your content, please contact: or see the following help documents:

For more help, please contact