Canvas @ YaleAcademic Continuity Using ZoomZoom Local Recordings - Accessing and Sharing via Media Library

Zoom Local Recordings - Accessing and Sharing via Media Library

NOTE:  For FERPA security reasons:  If you record a Zoom session to the cloud - we strongly recommend that you do not share the cloud recording link.  Please download the recording to your computer and upload the file into Media Library following the instructions in our Zoom Cloud Recordings - Accessing, Downloading, Sharing via Media Library article.

Step 1:  Allow Converting Processing to Complete

When you record you Zoom sessions, you can opt to have the recording saved to your local computer.  After you manually stop the recording or your Zoom session ends, you will see a window letting you know that the recording of your session will be converted/processed and stored on your local computer.  

Do not close or shut down your computer until the process has completed.

Once the file is finished processing, your file explorer/Finder window will pop up showing your files.  

File explorer

After your files have been converted and saved to your computer, the File Explorer (PC)/Finder (Mac) will open up to the exact location where your Zoom session files have been stored.  If you closed that location, you can find your files by opening your File Explorer/Finder and navigating to your Zoom Session Files manually.  Unless you have modified your Zoom settings, the default location where Zoom sessions are stored are:

PC:  C:\Users\UserName\Documents\Zoom --> A new date-stamped folder created for each recorded session

Mac:  /Users/UserName/Documents/Zoom --> A new date-stamped folder created for each recorded session

Once you have found the appropriate folder for your Zoom sessions, you will see that you have multiple files.  Although you may see more files, the most important files which can be uploaded to Media Library are:

  • zoom_0.mp4 --> this is the video and audio recording of your Zoom session
  • audio_only.m4a --> this is the audio only recording of your Zoom session

You can share one or both of these files as desired.

Step 2: Upload Zoom Session Files to Media Library

2.1  Open Media Library in your Canvas Course

  1. Log into Canvas
  2. Navigate to your course site
  3. Click the Media Library button in your course navigation menu

Optional:  Create a New Media Library Folder for your Zoom Session

  • Click the Add New Folder button on the screen
  • Enter a title for your folder and then click the Enter / Return button on your keyboard

TIP:  Include the date of your Zoom session in the folder name to make it easier for students to identify the sessions.

2.2  Upload Zoom Sessions to the Media Library Folder

  1. If you are using folders to organize your zoom sessions, click on the folder where you want to upload these Zoom files
  2. Click the Create [1] button
  3. From the menu, select Upload Media [2]
  1. You can add your files in one of two ways:


  1. Once your videos are uploaded, you will see an Upload Complete notification [4] that you can now close the upload media window.  Close the window by clicking on the X [5] in the upper right corner.
  2. Your videos will take some time to process for online streaming.  Once complete, your files will be viewable by the users enrolled in your Canvas course site.

NOTE:  You can upload the audio (.m4a) and/or video (.mp4) files for your Zoom session but not chat or playback files.

Optional: Rename your uploaded file

Since all Zoom session recording files have the same file names, you may want to rename your files to match the name of the session.  If desired, you can rename the files after uploading them into Media Library.

  1. Hover your cursor over the file you want to rename.
  2. In the menu that appears, click on Settings.
  3. In the pop-up, find the file name and click the Edit button.
  4. Delete the current name and enter the new name.
  5. Click the Save button.
  6. Close the pop-up window by clicking on the X.
  7. When you are returned to the list of files, you will see your file listed with the new file name.

For more information, please refer to these helpful links: