Canvas @ YaleAcademic Continuity Using ZoomInviting Guests To Your Zoom Session

Inviting Guests To Your Zoom Session

You can invite guests to join your Zoom sessions at any time.  Your guests do not need to have a Yale Zoom account or a Yale Canvas account to join your meeting.  They also do not need to be enrolled in your Canvas course.

Every scheduled Zoom session/series has a unique meeting ID number.  You simply need to share the unique meeting ID link/phone number with the user and they will be able to use that to join your session.

Retrieving your Zoom Session Invite Information from Canvas Zoom Tool

  1. Log into Canvas
  2. Go to your course site
  3. Click on the Zoom [1] tool in your course navigation menu
  4. In the list of scheduled sessions, find the event you want your guest to join and click on the title [2]
  1. On the event details page, click the Copy the Invitation [3] link
  1. In the pop-up, click the Copy Meeting Invitation [4] button
  2. Paste the invitation details into an email or Outlook/Gmail meeting invite for your guest and send

RECOMMENDATION:  We recommend that you share with your guest the full invitation and not just the URL link for your Zoom session.  If the guest has unstable internet or problems with their computer audio, they can use Zoom phone number and Meeting ID provided in the full invitation details to join via phone.  

Retrieving your Zoom Session Invite Information from Yale.zoom.us

  1. Go to:  https://yale.zoom.us/ and click the Sign In button
  2. Log in with your Yale NetID and Password
  3. On the left side bar, click Meetings [1]
  4. In the list of scheduled sessions, find the event you want your guest to join and click on the title [2]
  1. On the event details page, click the Copy the Invitation [3] link
  1. In the pop-up, click the Copy Meeting Invitation [4] button
  2. Paste the invitation details into an email or Outlook/Gmail meeting invite for your guest and send

NOTE:  We recommend that you share with your guest the full invitation and not just the URL link for your Zoom session.  If the guest has unstable internet or problems with their computer audio, they can use Zoom phone number and Meeting ID provided in the full invitation details to join via phone.  

RECOMMENDATION:  We recommend that you share with your guest the full invitation and not just the URL link for your Zoom session.  If the guest has unstable internet or problems with their computer audio, they can use Zoom phone number and Meeting ID provided in the full invitation details to join via phone.