Canvas @ YaleInstructor Guides Zoom in CanvasStrategies for Discussion/Lab Section Zoom Schedules

Strategies for Discussion/Lab Section Zoom Schedules

These recommendations are for courses that have discussion/lab sections that are enrolled within the main Canvas course site.  This guidance is to provide a way to book and share online Zoom sessions for a specific discussion/lab section by leveraging Canvas Assignments.  Scheduling your discussion/lab section meetings in this way will allow you to where only the members of the section will be able to view the Zoom sessions links and calendar entries.  This is only a recommendation.

The results of following these steps is that TA Zoom sessions will be listed under the Assignments tool (in a designated Assignment Group) and will only be visible to the members of the discussion/lab section to whom it is assigned.  There will also be a corresponding entry on the Canvas Calendars and Syllabus page (under Course Summary) for the members of that discussion/lab section.  

NOTE:  In the following instructions, we use the term TA to represent the person who is scheduling and running the Zoom sessions for the discussion/lab groups.  In practice, anyone with a Zoom account and Instructor/Guest Instructor/TA level access in the Canvas course can follow these instructions.  

Click here to see what a student will see after discussion/lab sessions are set up in this format.

Student View:  Syllabus - Course Summary

Student View:  Assignments

Student View:  Canvas Calendar



STEP 1:  TA Schedules Zoom Sessions On Yale.Zoom.us

The TA leading the discussion/lab section will follow these instructions to create the Zoom sessions.

  1. Go to and log into https://yale.zoom.us with your Yale NetID and Password.
  2. Go to the Meetings link in the left side navigation menu.
  3. On the meetings page, click Schedule a Meeting.
  1. Schedule the meeting as you would normally  you can feel free to make the meeting recurring so that your meeting ID will be the same for all of your sessions.  Click Save when you are done.
    1. NOTE:  If you plan to record your sessions, the sessions will NOT automatically be copied to Media Library.  For instructions, see our help articles on how to share Zoom cloud recordings to Media Library or how to share local recordings to Media Library.
  2. After you have created your Zoom session, click the Copy Invitation button.
  3. In the pop-up, click the Copy Meeting Invitation button.

STEP 2:  Create an Assignment Group for each Discussion/Lab Section

Because we are using the Assignments tool to create calendar items that are visible only to sections, you may want to organize these Zoom Sessions Assignments so that they are separate from course assignments and activities.  The follow is only a suggestion for organizational purposes and only needs to be done once.

  1. Go to and log into https://canvas.yale.edu with your Yale NetID and Password.
  2. Go to the course where the discussion/lab sections are located.
  3. Go to the Assignments tool.
  4. Click the +Group button.
  5. In the pop-up, enter in a name for the group then click the Save button.
    1. Recommendation:  Name the groups consistently.  Naming them to include the discussion/lab section number and/or the name of the TA running the sessions can help make it easier to identify and organize.
  6. Repeat steps 4 & 5 above for each lab/discussion section.

STEP 3:  TA Creates a Canvas Assignment in the Canvas Course

The TA will now go into the Canvas Course site and create a no-submission, ungraded assignment for the session.  You will need to create one Assignment for every Zoom session.  If there are multiple sessions, you can duplicate your assignments following the.

  1. Go to and log into https://canvas.yale.edu with your Yale NetID and Password.
  2. Go to the course where the discussion/lab sections are located.
  3. Go to the Assignments tool.
  4. Click the +Assignments button.
  5. Fill in the Assignment Form as follows:
    1. Assignment Name:  Enter a name for the Lab/Discussion Section Zoom Session.
    2. Instructions Box:  In the rich content editor, enter any useful information you want to include about your session and then paste the Meeting Invitation information you copied from STEP 1 #6 above.
    3. Points:  Set points to 0
    4. Assignment Group:  Select the appropriate Discussion/Lab assignment group created in STEP 2.
    5. Display Grade as:  Not Graded
    6. Assign to:  Remove the Everyone group and add your discussion/lab section (start typing in the name of the discussion group and then select it from the filtered list)
    7. Due Date:  Enter the date and time when the Zoom session will begin.
    8. Until Date:  Enter the date and time when the Zoom session will end. (The until date will keep the student's upcoming to do's list accurate by putting old sessions as past assignments.)
  6. Click Save and Publish [I]
  7. NOTE:  You will see a pop-up warning you that the assignment is not assigned to other discussion/lab sections  click Continue.

STEP 4:  Duplicate Sessions (If applicable)

If you have a recurring meeting with multiple sessions, you can duplicate the assignment you created in STEP 3 and make minor modifications to the date/time for the other sessions.  Repeat all parts of STEP 4 for each additional Zoom session.

Create Duplicate

  1. Go to and log into https://canvas.yale.edu with your Yale NetID and Password.
  2. Go to the course where the discussion/lab sections are located.
  3. Go to the Assignments tool.
  4. Find the assignment you just created in the list of assignments.
  5. Click the three-dot menu to the far right of the assignment and select Duplicate.

Update Duplicate Titles and Dates

  1. When you see your duplicate in the assignment list, click on its title.  (The title of the duplicate should be the same as the original assignment plus the word "Copy".)
  2. On the Assignment summary page, click Edit.
  3. You can modify anything you want on the duplicate, but you should definitely update:
    • Assignment Name: Remove the word "Copy" and make any other updates as appropriate.
    • Assign to:  Click the +Add button and add your discussion/lab section (start typing in the name of the discussion group and then select it from the filtered list)
    • Due Date:  Enter the date and time when the next Zoom session will begin.
    • Until Date:  Enter the date and time when the next Zoom session will end. (The until date will keep the student's upcoming to do's list accurate by putting old sessions as past assignments.)
  4. Click Save and Publish.

STEP 5:  Joining the Zoom Session

STUDENTS

The Zoom session link will be available through the Canvas Syllabus Tool (Course Summary), Assignments Tool, and Canvas Calendar for all students who are members of the discussion/lab section.  The student will need to click on the Syllabus/Assignment/Calendar entry and click the Zoom session link that is included in the Assignment instructions.

TA (host)

The TA can join the session in the same was as students (above), or they can go directly to https://yale.zoom.us and start the Zoom session from there.

NOTE:  The TA who created the session must be logged into their Zoom desktop client with their Yale Zoom account in order to join the session as the Host.