Canvas @ YaleInstructor Guides Getting Started with ZoomAdding a passcode or waiting room to Canvas Zoom meetings

Adding a passcode or waiting room to Canvas Zoom meetings

Starting September 27th 2020, Zoom will require all meetings have either a passcode or waiting room enabled to ensure meetings are as secure as possible. If you did not set a passcode or enable the waiting room for your sessions, the waiting room will be automatically enabled on September 27th. If you have scheduled meetings in Zoom via the Canvas Zoom tool, this guide will show you how to add a passcode or meeting to those sessions. This will help avoid any unexpected behavior when the change is made on September 27th.

When adding a passcode, the passcode will be included within the link students use to join via the Zoom tool in Canvas. Students accessing the meeting using the "join" button within the Zoom section of the Canvas course should not be prompted to enter a passcode, and can enter the meeting as they did previously. If students join via the Canvas calendar, they will need to have the passcode for the meeting.

Select "Zoom" in the left hand course navigation to access the Zoom section of your Canvas course. If you are a Zoom HIPAA user, you will select "Zoom HIPAA" in your course navigation.

Select your course meeting

Selecting your course meeting will open the meeting details for that session. If you have scheduled a recurring session you will only need to edit the one meeting, which will then update the remaining occurrences.

Select "Edit this Meeting"

Scrolling to the bottom of the meeting information you will see the "Edit this Meeting" button which will allow you to change the settings for your scheduled meetings.

Select "Passcode" or "Waiting Room"

If you would like to add a passcode to your meeting, check the box next the "Passcode" in the security section of your meeting information and select which passcode you would like to use. If you would like to enable the waiting room for your sessions select the box next to "Waiting Room".

Select "Save"

Once you have updated your security settings, select "Save" at the bottom of your meeting information to save the changes. Once saved, all recurring sessions will be updated. If you have scheduled other sessions through the Canvas Zoom tool with different meeting IDs, follow these same steps for those sessions. If you have set a passcode, the passcode will be embedded within the join link students will use from the Zoom section of the course site and will allow them to use the "join" button from the Zoom section to access the meeting without the need to enter the passcode.