Canvas @ YaleAdministrator Guides Administrator GuidesAdd Non-Yale Users (Guest Users) to Canvas

Add Non-Yale Users (Guest Users) to Canvas

Please follow these steps to request Canvas accounts for non-Yale users. These are also known as guest accounts.

Bulk Requests

Download the Template CSV file

  1. Click the following link: Bulk_Non-Yale_Import_Template.csv
  2. You will see a preview of the template file.
  3. Click the "Download" button to download a copy of the file to your computer.
  4. Be sure to remove the row for "Fake Student".

Enter User Information

Enter the information for each user into the CSV template file. Below is a description of what information should be included.  For each column, you will enter in the information as follows:

  1. full_name - Enter the user's first name and last name (Example:  John Doe)
  2. password - Enter a generic password of at least 8 characters. 
  3. email - Email address

You will likely want to pick one generic password that you give to all of your students.  When the student logs in, they will be able to change their password to something unique. For instructions on how guest users change their password, please visit this help article. Please keep in mind that passwords need to be eight or more characters.

NOTE: Files must be in the CSV format, and header names must match the what's in the template exactly as is. Any deviation will cause the bulk account creation to fail, and the file will be sent back to you for revision.

Send File

Email the completed CSV template file to canvas@yale.edu for processing. Please allow 3-5 business days for these requests to be completed.

You will be notified when the guest accounts have been created. Guest accounts will NOT automatically be added to any courses. See below for adding students.

Single Account Requests

If you have a fewer than two accounts to request, you can use our Guest Account Request Form.

You will be notified when the user account has been created. Guest accounts will NOT automatically be added to any courses. See below for adding students.

NOTE: You can set up a password for a single account or you can skip the password and the user will be emailed asking them to complete registration and set up their own password.

Add students

Once the account is created, you can add it to any course by going to the course site and using the "People" tool.  You can add people using their email addresses. For instructions on how to add users to a course, please visit this help article.

For more help, please contact canvas@yale.edu.