Beginning of Term Checklist

Before your class becomes available to students, there are a few housekeeping items that we recommend you to address. If you need assistance in any of these items, feel free to contact canvas@yale.edu for more help.

 

Course Availability
Reusing Canvas course content in an upcoming term
Courses are created once the registrar has confirmed they have the data of the courses running. Although it is a fluid date, generally fall term courses are available by late July, spring term courses are available in November, and summer term courses are available in April.


✔ If you do not see your course on your Canvas Dashboard, go to “All Courses” to confirm that it is listed. For more information on customizing your dashboard, please see Customizing Your Dashboard.


✔ To request an umbrella site, please submit the Umbrella Request Form.

✔ If you still do not see your course in Canvas @ Yale, please reach out to your registrar to confirm you are listed as the instructor of record.


✔ For more information about course availability, please see your respective Academic Calendar or contact your department.
If you have previously used Canvas to teach your course, you can use the Canvas import tool in order to copy your previous course site to your new term’s course site. You will be able to reuse your syllabus, resources, assignments, discussion boards, etc. from your previous course.


✔ For more information, please see Importing Content from Canvas Course.


✔ If you only want to copy some of the previous items, you can Select Specific Content to copy.







Migrating Classes*V2 Content to Canvas
Storage Quota
During summer 2017, all unique courses from the past eight years were migrated from Classes*v2 to Canvas. For more information on this process: Bulk Migration Information.


If you would like additional courses migrated from Classes*v2 that you do not currently see within the Past Enrollments in Canvas, please fill out this form: Classes*V2 Migration Request Form.


✔ Please note that Web Links (URLs) are not supported in Canvas Files.  Web Links will be converted to a page which contains the link to the website.


The standard storage quota for a course site on Canvas @ Yale is 500 mb. However, if you need additional space, you can email canvas@yale.edu and we will be happy to assist you.


✔ For audio and video files, we recommend you to use the Media Library. For more information on the use of the Media Library, please review the Media Library documents or contact medialibrary@yale.edu.





Upload Your Syllabus
Publish your course
In order for your syllabus to appear on the Online Course Information (OCI) for students to view during the shopping period, you will need to upload your syllabus within the Syllabus Tool in your course site.


For more information on uploading your syllabus, please see How to Upload Your Syllabus.


✔ If you upload your syllabus in Canvas @ Yale, the syllabus will appear in OCI and Yale Blue Book.


✔ It can take two to four hours for changes to appear in Canvas.

When you are working on your course site, your course is unpublished. Once you are ready, you need to make your course available for students to view your course and syllabus.


For more information on publishing your course, please see Publishing Your Course.


✔ A course will not be visible to students until it is published. Also, once you have graded an assessment, you cannot unpublish your course.



Adding Guest users (non NetID)
Adding Guest users (NetID)
In order to have non- NetID or Alum auditors added to your course site, you will first need to request a local Canvas guest account by submitting the Request Canvas Guest Account Form.


Once a guest account is created for the user, you will be notified and then as instructor, you will be able to add this user to your course. The roles which should be used are TAs, Guest Instructors, and Guest Students.


✔ It can take 1-3 business days for the non-Yale Guest accounts to be created.


✔ To add users to your course, please review the Add Users to Your Course document.





As instructors, you have the ability to add active NetID users* to your course. The roles which should be used are TAs, Guest Instructors, and Guest Students.


✔ To add users to your course, please review the Add Users to Your Course document.


✔ *Alum auditors are not considered active NetID users and will need a local Canvas guest account created.*









Course Reserves
Shopping period
Like Classes*V2, Course Reserves will be available through the course navigation.


In order to set up your Course Reserves, please contact an e-Reserve Librarian. Their contact information can be found here: Course Reserves Home. For more information, please see the Using Canvas for Reserves guide.


✔ If you are having issues accessing the reserves through Canvas, please contact an e-Reserve Librarian first.


✔ If you do not see the Course Reserves link within your course navigation, please contact canvas@yale.edu.















During the first few weeks of the Fall and Spring terms, Yale students are given the opportunity to "shop" for courses. During this shopping period, students can attend courses and view online course materials to help them decide for which courses to officially register.


You will see participants with the roll of "shopper" added to your site. For more information about the Shopping Period, please see the Shopping Period Guide.


✔ Shoppers can appear in your course for up to two weeks after the shopping period ends. This is to ensure that student registration data is updated and completed.



✔ Please contact the Registrar's Office if you have questions about the status of students' enrollment in your class. Our system reflects the data from that office.


✔ Student enrollments can take up to four hours to appear in your Canvas @ Yale course.







If you would like to learn more about this tool, please consider attending one of our workshops or schedule a one-on-one consultation: